Receptionist/ Administrative Assistant

Job Title: Receptionist/ Administrative Assistant

Description:

JOB SUMMARY:
The facility receptionist will be responsible for the greeting and management of visitors and customers both in person and via the telephone. This includes managing badge access and facility security credentials. In addition to operating the switchboard, this person will provide clerical and administrative assistance to various office staff and managers. As a centrally accessible contact, the receptionist will coordinate travel arrangements for staff and vendors, support HR with applicant processing and scheduling functions, and coordinate some public facing events.

ESSENTIAL FUNCTIONS:
• Serve visitors by greeting, welcoming, and directing them appropriately
• Maintain security and telecommunications system
• Inform visitors by answering or referring inquiries
• Maintain security by following procedures and issuing visitor badges
• Operate telecommunication system by following manufacturer’s instructions for house phone and console operation
• Keep a safe and clean reception area by complying with procedures, rules, and regulations
• Support continuity among work teams by documenting and communicating actions, irregularities, and continuing needs
• Provide professional clerical, administrative, and minor tech support for onsite departments

QUALIFICATIONS:
• A high level of skill troubleshooting office technology and computer systems
• Experience with Microsoft Office Suite
• Experience with AS/400, recommended
• Experience with Concur travel software, recommended
• Excellent verbal and written communication skills
• Ability to work professionally with employees and co-workers
• Must have demonstrated good work habits and attendance
• Ability to work under the pressure of deadlines
• Ability to work independently, as well as part of a team
• Accuracy, attention to detail and organizational skills a must
• Preference will be given to candidates with reception related experience

If you are interested in this position please submit a cover letter and resume detailing your qualifications along with an application to Joy Cone Company; ATTN: Human Resources at 2843 W. Shamrell Blvd. Flagstaff, AZ 86005 by November 19th, 2021.

Location: Flagstaff, AZ

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